How virtual assistants in Kenya can prepare for work, clients (and be clear about what they want to do)

You have heard about how virtual assistants from the Philippines and other countries do well…getting clients…getting hired and paid well?

It is time to put more Kenyan virtual assistants (VAs) within reach of more work and good pay.

This article is a guide to help you be clear about what you want as a VA.

 Note that Niabusiness has linked to some of the resources on this page (some listed below) using affiliate links. When you click on something and purchase it, Niabusiness will receive a commission from every successful sale / referral, at no extra cost to you. 

What you’ll find here will help you answer a lot of questions.

The answers to these questions will help you get work, reach more clients, promise, deliver, get your money and thank yous.

Why become a virtual assistant in Kenya?

Becoming a VA is not for everybody.

It is something you shouldn’t try if the need to get money is so intense that you’ll try to do several things at once (which lead to a lot of frustration and overwhelm) or get in the trap of becoming unreliable (unavailable when needed, failing to meet deadlines, overcharging, doing a shoddy job, not saying no to work you can’t do).

Be clear about what you can offer first. Don’t rush into thinking only (99% of the time) about what you’ll get out of being a VA.

Think about what your clients will get from you.

It doesn’t always work like this, especially when you are desperate for work, but you can do it.

You can put more emphasis on fulfilling their needs, which in reality will work in your favour.

You can slam on those brakes and take things slowly; taking your time to do your best every time you get work.

What do you have to offer as a VA in Kenya? Examples of virtual assistant tasks [services clients can hire you for]

VAs do lots of things. So, when you are getting started, or getting distracted because of focusing on so much, cut down on the services you offer.

At least maintain a focus and branch out to other areas, as you grow and acquire new skills.

Why do this?

You get more experienced (in a specific area) and probably create an opportunity to meet more clients (in your chosen niche) because as you guessed it, if your work is awesome, chances of being recommended by your clients to others increases.

And then? You find that a client who came to you for help editing and proofreading their blog posts and ebooks, hires you to write tutorials, write and edit emails for their email subscribers, moderate discussions and respond to comments on their blogs.

Not every VA starts like this.

Not every VA works like this.

Some start by offering three, four, five, seven or ten services.

So, you have to choose what works for you and the people who hire you.

Talk about it with your clients.

Tools of the trade – what you need to start working online as a Kenyan virtual assistant

Get your own computer

A desktop is cheaper compared to a laptop, but you still can get decent used laptops from shops around cities and towns in Kenya.

Why you need a computer as a virtual assistant:

  1. because you don’t want your clients’ work scattered in public computers (like the ones in cyber cafes) or one that belongs to a friend or member of your family
  2. because it will save you more time and keep you from getting all jittery when a deadline is nearing
  3. because that way, you’ll reduce chances of introducing malware (if you take good care of your machine) to your files
  4. to reduce the chances of someone messing up your work, accidentally deleting what you’ve been working on for hours on end
  5. because your work will get easier. Now, imagine if you edit audio, video, create graphics, or have to customize WordPress themes but don’t have your own computer to work on? Can you do all this without a computer of your own? It is doable, but can be a little tough, especially when you lose something you’ve been working on for days
  6. because there are some things that need a test environment, and what a good place than a computer you own
  7. if your work involves a lot of writing, you want to make sure that you have a computer to work on whenever you want

Reliable internet

Going to a cyber café all the time can become an inconvenience after a while.

So, get a modem.

If your work is going to involve a lot of Skype calls, downloading and uploading of big files, you need a provider that can give you internet with speeds to achieve this.

Learn how to buy Safaricom internet bundles.


Do your best to protect your machine from anything that could destroy the data in it.

Get external drives that are large enough to hold copies of all the files that are important to you. Check the ones available on Jumia Kenya online shop.

There are also many online services that offer free storage.

You might want to check them out.

Online resources

You want to continue learning and constantly improving your skills because you love your work and you’re interested in helping your clients achieve their goals.

There are many resources ranging from free blog posts (e.g. how to become a freelance writer in Kenya – there are great tips to glean from the post – read it), ebooks, videos, podcasts, email (lists), courses to premium products. You can find some of those on this site.

Go out there and learn. Then implement. Meet other VAs and share.

Niabusiness Recommendations – Tools, Resources

Book Recommendations – Buy & start reading these ebooks on your device now

  1. The Miracle Equation: You Are Only Two Decisions Away From Everything You Want by Hal Elrod
  2. The Art of War: Complete Texts and Commentaries by Sun Tzu, Thomas Cleary
  3. Secrets of Self-Mastery by Mitch Horowitz
  4. Master Your Emotions: A Practical Guide to Overcome Negativity and Better Manage Your Feelings (Mastery Series Book 1) by Thibaut Meurisse, Kerry J Donovan
  5. Coleman’s Laws: Twelve essential medical secrets which could save your life by Dr Vernon Coleman
  6. The Elements of Moral Philosophy by James Rachels
  7. Loving Your Spouse When You Feel Like Walking Away: Real Help for Desperate Hearts in Difficult Marriages by Gary Chapman
  8. Renovating Your Marriage Room by Room by Dr. Johnny C. Parker, Jr
  9. The Billionaire Who Wasn’t: How Chuck Feeney Secretly Made and Gave Away a Fortune by Conor O’Clery
  10. Here’s The Deal: Everything You Wish a Lawyer Would Tell You About Buying a Small Business by Joel Ankney
  11. Buy Then Build: How Acquisition Entrepreneurs Outsmart the Startup Game by Walker Deibel
  12. The Art & Science of Respect: A Memoir by James Prince by James Prince, Jasmine Waters
  13. #BreakIntoVC: How to Break Into Venture Capital And Think Like an Investor Whether You’re a Student, Entrepreneur or Working Professional (Venture Capital Guidebook Book 1) by Bradley Miles, Carol Tietsworth
  14. Leading with Cultural Intelligence: The Real Secret to Success by David A. Livermore
  15. 101 So Bad, They’re Good Dad Jokes by Elias Hill, Katherine Hogan
  16. The Sleep Solution: why your sleep is broken and how to fix it by W. Chris Winter
  17. Angel: How to Invest in Technology Startups—Timeless Advice from an Angel Investor Who Turned $100,000 into $100,000,000 by Jason Calacanis
  18. Sulwe by Lupita Nyong’o, Vashti Harrison
  19. Ruthless: A Memoir by Jerry Heller, Gil Reavill
  20. The Upside of Stress: Why stress is good for you (and how to get good at it) by Kelly McGonigal
  21. How to Be a Great Boss by Gino Wickman, René Boer
  22. Who Moved My Cheese: An Amazing Way to Deal with Change in Your Work and in Your Life by Spencer Johnson
  23. Small Giants: Companies That Choose to Be Great Instead of Big, 10th-Anniversary Edition by Bo Burlingham
  24. The 22 Immutable Laws of Marketing: Exposed and Explained by the World’s Two by Al Ries, Jack Trout
  25. My Favourite Dictators: The Strange Lives of Tyrants by Chris Mikul, Glenn Smith
  26. Influence – Science and Practice – The Comic by Robert B. Cialdini, Nathan Lueth
  27. What Every BODY is Saying: An Ex-FBI Agent’s Guide to Speed-Reading People by Joe Navarro, Marvin Karlins
  28. The Dynamics of Conflict: A Guide to Engagement and Intervention by Bernard S. Mayer
  29. The Time Trap: The Classic Book on Time Management by Pat Nickerson, Alec Mackenzie
  30. Choose Yourself! by James Altucher, Dick Costolo
  31. Get a F*cking Grip: How to Get Your Life Back on Track by Matthew Kimberley
  32. You Can’t Teach a Kid to Ride a Bike at a Seminar, 2nd Edition: Sandler Training’s 7-Step System for Successful Selling by David H. Sandler
  33. The Fault in Our Stars by John Green
  34. How to Win at the Sport of Business: If I Can Do It, You Can Do It by Mark Cuban
  35. The Greenhouse Approach: Cultivating Intrapreneurship in Companies and Organizations by Chitra Anand
  36. DotCom Secrets: The Underground Playbook for Growing Your Company Online by Russell Brunson, Dan Kennedy

Domain registrars – get your own domain name

  1. Namesilo – get a .com for $8.99. Use the coupon code BP to get $1 off.
  2. Namecheap
  3. KenyaWebExperts – get .com & domains for less than KSh 1000/yr.

Web hosting companies – get hosting for your blog or website

  1. KenyaWebExperts – starting at KSh 2,100 / year.
  2. HostGator – starting at $3.95/mo if paid annually.
  3. Bluehost
  4. Namecheap
  5. Namesilo
  6. WPEngine
  7. Garanntor Kenya

Plugins for your WordPress site

  1. MonsterInsights
  2. OptinMonster
  3. WPForms

Hire freelancers to help with tasks you’d rather outsource

Check Niabusiness Classifieds. Place an ad for free. See categories you can outsource tasks in.

For more recommendations, check Niabusiness Tools & Resources page.

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